Virtual Onboarding: Four Key Elements to Enhance the Overall Experience

With the massive use of the Internet and the development of software technology, virtual onboarding has been one of the tools that some HR teams and managers have been using for a while.

However, the current Covid-19 pandemic brought the need for a virtual onboarding system into the limelight. With the sudden move to working from home offices, not just a few but almost every HR team around the world had to shift to virtual onboarding.

Now, as an HR professional, you might be trying to get your head around virtual onboarding to make sure the hiring process is smooth. However, you might have noticed that your virtual onboarding process is not as smooth as you would expect it.

In this blog post, we will tell you a few key ingredients that your virtual onboarding system must have. We hope that this blog post will act as an employee onboarding guide for you today and tomorrow.

Let’s get started!

  • Planning

Planning the onboarding process by gathering your team and mapping the different activities and events using sticky notes can be a great exercise to get a panoramic view of the entire process. This will help you identify  the steps to be followed when hiring a new employee.

This plan will also outline the key responsibilities of managers and other stakeholders in the company for efficient onboarding along with deadlines and tasks for each of them. 

Enhance the experience

With the current work settings, several new hires might not have had the experience of genuine face to face interactions with the culture of your company. So, you need to take special care to ensure that the new hire feels welcomed and a part of the organization.

This can be achieved by interactive and welcoming messages and communication. You can also use video call and chat tools to ensure that the new hire is acquainted with the team members easily.

  • Time efficiency

When it comes to the traditional, inefficient employee onboarding process, the important paperwork is done on the first day of the new hire.

But virtual onboarding gives you the added benefit of doing all this paperwork before the first day of the new hire. This makes the process seamless, smooth and storing it digitally in the cloud saves the messy paperwork.

  • Performance tracking

With virtual onboarding, you can easily track the performance of the onboarding process. When using cloud-based onboarding software, you can manage the whole process and track the progress easily.

This allows you to monitor both qualitative and quantitative performance during the process.

If you include these four key elements in your virtual onboarding process, you can achieve a seamless and positive onboarding experience for all your new hires.

You can also read our previous blogs on remote onboarding for a better insight. We at Squadsy want to build a community of HR professionals who collaborate and interact with each other to enhance the onboarding process. If you also want to get more insight into efficient onboarding, get in touch with us now!

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